A project management application is a software that streamlines decision-making, communication, and task assignment within an organization.
But why it is an important productivity hack to use a project management app for architecture projects? Let’s take time to examine that subject in detail.
Architecture projects are long and complex. Any architect will tell you that!
The average duration of study stage from concept Design to construction is 1,5 to 2 years.
Architecture projects are usually divided into stages: sketch, study, construction…
Often the stages are managed by different specialists. Thus, information needs to be effectively communicated internally, such as when a new stage is getting started or there is a new person onboard.
Also, architecture projects are, by essence, realizations of collaborative team effort. It involves different professionals during the study stage, and even more in the construction stage. All these architecture professionals do not have the same culture of communication, work schedule, and drawing tools.
Good and fluid communication is key in achieving a quality and inspired architecture project.
The traditional method is to have a folder on the hard drive of the architecture firm server, with sub-folders grouping the files of each phase.
This is an effective system in storing all the files and versions of the drawings (such as Revit, AutoCAD), the images files (such as Photoshop, InDesign), as well as the exported or imported document including spreadsheets, documents, and PDF files.
Unfortunately, no matter how many the folders are, they do not provide any orientation about how to interpret all those documents.
What is the current version of the project? Which conclusion of the meeting was accepted? Who is doing what?
All those questions need to be answered one by one by the architects who are working on the project. Hopefully, they are still available at the time when you need them and even still in the company!
A new architect, coming on a project at a later stage, would need to be briefed in depth to put all those assets together.
Collaboration and communication about a project are generally done by a mix of emails, phone calls, and meetings, both face-to-face or via video chat.
All forms of communication have their advantages and drawbacks. Project management for architecture design does not intend to replace those communication channels. On the contrary, it can offer a platform on which all those exchanges could be somewhat centralized and formalized.
For example, when something needs to be done, you could go to your coworker desk and ask him to do that task. But how do you follow up on the progress? What if you travel a lot and do not find a time schedule for that?
With a project management application, you simply create a task, assign it to your coworkers and write down what needs to be done along with links to files he needs to look at. He will be notified. You can follow up this task, schedule a deadline, prioritize it, mark it done, and archive.
But of course, you still can visit you coworker’s desk! But you can then concentrate on the more important, and not tell him the whole story.