Adopt the agile board in construction

Maintaining an agile board in a construction project allows federating the team and to fluidify your daily project management.

Adopt the agile board in construction
Photo by Jason Goodman / Unsplash

No doubt you've seen those images of startups with sticky notes stuck on a wall or window. And yes, it's trendy! But of course it is not enough to write beautiful post-it notes to do a good job :) And conversely, you can work in agile without sticky notes.

But why sticky notes?

In fact, sticky notes are convenient, everyone has them in their office, more or less. It's visible from afar, especially when there are many of them. There are several colours, it allows you to say things, the tasks of such and such a person, a priority level...
But above all, it's small. Combined with a big pen 🖍️ of the indelible kind, we are sure that people will go to the shortest, most important.

After that it has its flaws too, for example, this annoying tendency to fall :) But on the whole it remains a sure value, to allow everyone to express himself.
Another limitation is related to its physical character, not necessarily compatible with telecommuting. But we'll see that there are many solutions to share tasks or ideas online.

So if you work mostly in person, and you have a small piece of wall, preferably white. You can start installing an agile board.
I wrote an article on the subject that I invite you to read to learn more about this famous kanban board.

But what is the purpose of this board, and who will update it?

The board is critical because it will allow you to discuss the project and to get an overview of your work and that of your colleagues. No more confused answers to "you know where project X stands". Now you have an answer, "well, it's going well, you saw it on our board!

It will allow you to plan periods of work, especially in anticipation of a rendering.
It is also the discussion support for an essential meeting in agile, the daily meeting. I'll say more about it next time, because from experience, adopting this practice has a very significant impact on the fluidity of exchanges. It is therefore one of the first agile practices people adopt.

📅  To-do list for this week

So, I suggest you experiment with the implementation of the kanban board this week in your agency.

👉 Choose a white wall, around which you can gather
👉 "Draw" columns corresponding to steps in your work. The most classic column names are "To Do" "In Progress" "Completed", but you can add as many steps as you need. What matters is to adapt to the current process in your agency.
👉 With all the project members, write the main tasks in progress on post-it notes and distribute them in the columns according to their status.
👉 Try to update it regularly by creating new post-it notes and moving the ones that were there, so that the board really reflects the status of the project

Take a step back and look at what your project looks like!

I have a hunch that the board is going to be a popular discussion point in the agency. 🔥

Feel free to customize it so that it really is your team's board:

✅ print friendly profiles for each team member

✅ prioritize topics vertically with dividers called also swim lanes 🏊

✅ use stickers to put attention on a particular topic like bombs 💣 for example!

✅ why not print out a project fragment to associate with a topic to make it more visual

Once the board is in place, ask your colleagues to update the tasks they are working on and their status.

Some may not see the point and may not buy in. But stay the course, the main thing is that the board stays up to date, otherwise the interest may decrease if it does not reflect the reality of the project.

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